We do not collect personal information of any individual unless knowingly provided to us. For example we may ask for your name, gender, race, national identity / passport number, nationality, contact numbers, postal or email addresses, business trading name, type of business, regulatory and business licences, business registration documents, banking information, status, directorship, shareholdings, images (eg. photographs). The provision of personal data is voluntary, but if not provided may hinder the provision of legal services required of us. The information we collect from you (your “Personal Data”) will be stored in electronic and/or hard copy files.
Use of Personal Data
We process your personal data for all or any one of the following purposes:-
(a) To render the agreed services and in the exercise of our functions as solicitor;
(b) For the performance of any contract, client’s instructions or in furtherance of any contract or obligation to which the client is subject;
(c) For record or verification purposes;
(d) To facilitate compliance with any laws or regulations;
(e) Any ancillary purpose, directly or indirectly relating to the above.
Disclosure to Third Parties
We shall seek your consent if we disclose your personal data to any third party for any purpose other than the original purpose for which it was disclosed to us. However your personal data may be disclosed to the following third parties:-
(a) Information technology service providers;
(b) Data entry service providers;
(c) Banks and financial institutions;
(d) Insurance providers;
(e) Professional advisors and external auditors;
(f) Storage facility providers;
(g) In compliance with any valid legal process.
Your personal data may also be transferred to any/or stored in a place outside Malaysia for any of the purposes set-out in this Statement.
Security & Retention
We store all personal data obtained securely and have taken reasonable measures to avert unlawful disclosure and/or misuse of your personal data. All personal data shall be kept and retained by us for the purposes described in this statement and for us to comply with relevant laws, thereafter we shall take reasonable steps to ensure that your personal data is destroyed in a secure manner.
Inquiry & Access
You may at any time request us for access to, for correction or rectification of your personal data or make inquiries through the contact details below. However we have the right to refuse your request for access or to make any correction for any of the following reasons:-
(a) if permitted by law for example where the expense of providing access to you is disproportionate to the risks to your privacy;
(b) if it jeopardizes the security and privacy of the personal data of others;
(c) if its impractical and;
(d) if not made in good faith;
(e) if we are unable to comply with your request for access / correction for whatever reason.
A nominal fee may also be chargeable for each personal data access. Any requests should be made in writing to Messrs. Jin & Co., Advocates & Solicitors, Notary Public, Suite No. 8-10-9, Level 10, Menara Mutiara Bangsar, No. 8 Jalan Liku, Bangsar, 59100 Kuala Lumpur. Tel : 03-2284 2811 / Fax : 03-2284 2611 Email : firstname.lastname@example.org Website: www.jincolaw.com
You have the right to withdraw in full or part your consent given to us previously in respect of the processing of your personal data subject to relevant laws and provision of a reasonable time period.
If you are also a “data user” and have provided us with any personal data in such capacity, please ensure that your processing of any such personal data held by you and the disclosure of such personal data so held by you also complies with the Act.
We reserve the right to revise this Statement from time to time without prior notice by notification our website or by email.
Note : This Notice is issued in English and Bahasa Malaysia and the English Version persists in the event of any inconsistency.